Youth In Action Privacy Policy  

Introduction

We respect your privacy and confidentiality.

We welcome visitors to the Youth in Action’s site at www.youthinactions.org (the “Site”). We respect your privacy and confidentiality. The following statement provides more information in this regard and in connection with the terms of use of the Site.

Statement of Privacy Policy and Terms of Use

This Statement of Privacy Policy and Terms of Use (the “Statement”) describes the online information practices of the Youth in Action (the “YIA”). It explains the information we collect from visitors to the YIA’s site at youthinactions.org (the “Site”) and how we use it. It further describes conditions regarding use of the Site. The YIA reserves the right to modify this Statement at any time without prior notification to persons using the Site.

    General Information / Collection and Use of Data 

    We welcome the public to visit our site, which can be browsed without the need to submit any personal information online. For those visitors who visit our site without signing up for electronic communications, we may collect your Internet Protocol (IP) addresses (i.e., a number assigned by your Internet Service Provider so you can access the Internet), the name of your internet service provider, the browser and type of machine you are using, the website that referred you to us, and the pages of our Site that you visit (the “Public Information”).

    For those who visit our site and sign up for our electronic communications, we will collect the Public Information described above in addition to the data you provide to us voluntarily on data forms, such as your name, company affiliation and e-mail address (the “Visitor Information”).

    The Public Information and the Visitor Information is collectively referred to herein as the “data.” The data collected from you may be used by the YIA generally to improve the site, to provide you with electronic communications, articles, and other items of interest, to generate usage or demographic statistics so that we may better understand your needs, to measure Site activity, and to improve the site’s structure in helping users better reach needed information, all of which is intended to enhance the usefulness of the site to our visitors. We may also use the data to educate ourselves about the interests and concerns of our visitors for purpose of better serving the community and our grantees. We will not use any data for commercial purposes. Any use of this Site for commercial purposes is strictly prohibited.

    Retention

    We will retain your personal information for as long as necessary to provide our services, and as necessary to comply with our legal obligations, resolve disputes, and enforce our policies. Retention periods will be determined taking into account the type of information that is collected and the purpose for which it is collected, bearing in mind the requirements applicable to the situation and the need to destroy outdated, unused information at the earliest reasonable time. Under applicable regulations, we will keep records containing client personal data, account opening documents, communications and anything else as required by applicable laws and regulations. 

    We may rectify, replenish or remove incomplete or inaccurate information, at any time and at our own discretion.

    Cookies

    We and our trusted partners use cookies and other technologies in our related services, including when you visit our Site or access our services. 

    A "cookie" is a small piece of information that a website assign to your device while you are viewing a website. Cookies are very helpful and can be used for various different purposes. These purposes include allowing you to navigate between pages efficiently, enable automatic activation of certain features, remembering your preferences and making the interaction between you and our Services quicker and easier. Cookies are also used to help ensure that the advertisements you see are relevant to you and your interests and to compile statistical data on your use of our Services. 

    The Site uses the following types of cookies:

    a. 'session cookies' which are stored only temporarily during a browsing session in order to allow normal use of the system and are deleted from your device when the browser is closed; 

    b. 'persistent cookies ' which are read only by the Site, saved on your computer for a fixed period and are not deleted when the browser is closed. Such cookies are used where we need to know who you are for repeat visits, for example to allow us to store your preferences for the next sign-in; 

    c. 'third party cookies' which are set by other online services who run content on the page you are viewing, for example by third party analytics companies who monitor and analyze our web access.

    Cookies do not contain any information that personally identifies you, but Personal Information that we store about you may be linked, by us, to the information stored in and obtained from cookies. You may remove the cookies by following the instructions of your device preferences; however, if you choose to disable cookies, some features of our Site may not operate properly and your online experience may be limited.

    We also use a tool called “Google Analytics” to collect information about your use of the Site. Google Analytics collects information such as how often users access the Site, what pages they visit when they do so, etc. We use the information we get from Google Analytics only to improve our Site and services. Google Analytics collects the IP address assigned to you on the date you visit sites, rather than your name or other identifying information. We do not combine the information collected through the use of Google Analytics with personally identifiable information. Google’s ability to use and share information collected by Google Analytics about your visits to this Site is restricted by the Google Analytics Terms of Use and the Google Privacy Policy.

    Third party collection of information

    Our policy only addresses the use and disclosure of information we collect from you. To the extent you disclose your information to other parties or sites throughout the internet, different rules may apply to their use or disclosure of the information you disclose to them. Accordingly, we encourage you to read the terms and conditions and privacy policy of each third party that you choose to disclose information to. 

    This Privacy Policy does not apply to the practices of companies that we do not own or control, or to individuals whom we do not employ or manage, including any of the third parties which we may disclose information as set forth in this Privacy Policy. 

    Technology

    Non-personally identifiable information that is collected about you when you visit the Site is used to enhance your user experience.
    The YIA and vendors acting on its behalf may use the data in combination with various Internet technologies to help manage Site operations, track user traffic, and gather broad demographic information.
    We may use IP addresses to diagnose possible technical problems, administer our Site, and aggregate Data on use. Log files, which identify every request made to our server, may be used to determine statistically which areas of the site our visitors prefer and to prepare future content based on the interests of our visitors.

    We may also use “cookies” to better serve our visitors. A “cookie” is a small data file that certain websites write to your computer’s hard drive when you access the site. A cookie file can contain information, such as a user ID, that a website uses to track the pages you have visited, but the only personal information a cookie contains is information you supply. Cookies may also allow our Site to recognize and load your pages on repeat visits to the Site. A cookie cannot read data off your hard disk or read cookie files created by other sites.
    Our site and HTML-formatted e-mail communications may use web beacons in conjunction with cookies to understand a visitor’s behavior. A web beacon (also called a single-pixel or clear GIF) is an electronic image that can recognize certain types of information on a visitor's computer, such as a visitor's cookie number, time and date of a page view, and a description of the page where the web beacon is placed. Some web beacons may be unusable if you elect to reject their associated cookies. We may also use customized links or other similar technologies to track e-mail links that you select. We may associate personal information with the data in order to provide you more focused e-mail communications. Each e-mail communication includes an unsubscribe link allowing you to stop delivery of that type of communication.

    If you prefer not to receive cookies while browsing the Site or via HTML-formatted e-mails, you can set your browser to warn you before accepting cookies and refuse the cookie when your browser alerts you to its presence. You can also refuse all cookies by turning them off in your browser, although you may not be able to take full advantage of the site if you do so. You do not need to have cookies turned on to use/navigate through the Site, although access to and use of the Site might be limited at times.

    Electronic Communication

    Following your registration on the site, the YIA may provide you with electronic communications that it or third-party service providers engaged by the YIA publish from time to time. These communications describe the work of the and its grantees, the benefits that the work brings to the community at large, and other information of interest to the YIA community.
    The data, including the information entered by you on our Site, may be provided on a confidential basis to one or more third-party service providers that we engage to maintain contact databases and/or send messages on the YIA’s behalf. However, third-party service providers are prohibited from renting, selling, leasing, circulating, or otherwise distributing this information for use other than the services they provide to the Youth in Action. The Data may also be aggregated with or linked to information already existing in the YIAs database.
    Please note that the Foundation may allow third-party vendors to send you electronic communications on its behalf. Each third-party vendor has its own privacy policy and should you subscribe to that particular electronic communication, you will be subject to that third-party vendor’s privacy policy as well. Additionally, each electronic communication that is sent will indicate how you may unsubscribe if you so desire.

    Consent to Transfer

    This site is operated in Canada. If you are located outside Canada, please be aware that any data you provide to us will be transferred to the Canada, which may not provide the same level of protections as those in your own country. By using the site, you consent to this transfer, retention, and processing of your information in Canada.

    Exceptions

    Business contact information and certain publicly available information, such as names, addresses, and telephone numbers as published in telephone directories. These are not considered personal information.

    Where an individual uses his or her home contact information as business contact information as well, Youth in Action considers that the contact information provided is business contact information, and is not therefore subject to protection as personal information.

    Confidentifality

    The YIA is the sole owner of the data collected on the site. Youth in Action will not sell, rent, share, exchange, or otherwise disclose the data to others outside of the YIA, except as described in this statement. The YIA will attempt to collect and store the data in a manner to protect its confidentiality, recognizing that no transmission of data is entirely secure.

    We may disclose or provide data pursuant to subpoenas, warrants, or other judicial or government orders, in the event an individual’s safety or security is at risk, or as otherwise required by law.

    Children's Information

    Another part of our priority is adding protection for children while using the internet. We encourage parents and guardians to observe, participate in, and/or monitor and guide their online activity. Youth in Action does not knowingly collect any Personal Identifiable Information from children under the age of 13 without parental/caregiver consent.

    Unsubscribe

    Our electronic communications provide users the opportunity to opt out of receiving future automated communications from us. 

    Updates or amendments to this Privacy Policy

    We reserve the right to periodically amend or revise the Privacy Policy; material changes will be effective immediately upon the display of the revised Privacy policy. The last revision will be reflected in the "Last modified" section. Your continued use of the Platform, following the notification of such amendments on our website, constitutes your acknowledgment and consent of such amendments to the Privacy Policy and your agreement to be bound by the terms of such amendments. We encourage you to check back periodically and review the YIA’s most updated statement.

    How to contact us

    Question, concerns or complaints relating to Youth in Action’s Privacy Policy on the treatment of personal information should be emailed to connect@youthinactions.org

    Further information on privacy and your rights in regard to your personal information may be found on the website of the Privacy Commissioner of Canada at www.privcom.gc.ca

    Last Modified May, 2024

    Our Commitment

    This privacy policy applies between you, the user of this website and the Youth in Action, the owner and provider of this website. Youth in Action (YIA) is committed to protecting the privacy of the personal information of its employees, members, donors and other stakeholders. The YIA values the trust of those we deal with, and of the public, and recognizes that maintaining this trust requires that we be transparent and accountable in how we treat the information that you choose to share with us. Youth in Action takes the privacy of your information very seriously. This policy applies to our use of any and all data collected by us or provided by you in relation to your use of the website.
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